Job Description

Job Summary The Beverage Department Administrative Assistant provides clerical, administrative, and operational support to the Beverage Manager and department staff. This role helps ensure smooth daily operations, accurate record-keeping, and efficient communication within the department and with external vendors. The individual will assist with scheduling, inventory management, report generation, and customer service-related tasks.

Duties

• Manage phone calls, emails, and correspondence for the Beverage Department.
• Organize and maintain department files, records, and databases.
• Assist with special events, preparing relevant documentation and ensuring coordination between departments.
• Assist with tracking beverage inventory levels and inputting data into management software.
• Coordinate orders with suppliers and ensure timely delivery of products.
• Maintain and reconcile inventory records, ensuring accuracy for audits and reports, including Wine Cellar Locations Binder.
• Assist with the monthly beverage inventory as needed.
• Assist with cellar organization and stocking of wines.
• Maintenance of barcoding system for Wine & Liquor.
• Generate and process purchase orders, invoices, and expense reports.
• Assist in preparing financial reports related to beverage sales, costs, and inventory.
• Respond to inquiries from members and guests regarding beverage offerings, special events, and promotions.
• Provide excellent customer service and act as a point of contact for any beverage-related concerns.
• Support front-line staff with beverage-related information and ensure they have up-to-date knowledge of offerings.
• Ensure compliance with health and safety regulations in handling beverage inventory and storage.
• Work closely with other departments to coordinate events and operations requiring beverage service.

Job Knowledge, Skills, and Abilities:

• Strong proficiency in Microsoft Office
• Familiarity with inventory management systems
• Excellent communication and organizational skills
• Ability to multitask and prioritize in a fast-paced environment
• Ability to lift up to 40lbs.
• Knowledge of beverage types, including wines, spirits, and non-alcoholic beverages, is a plus.

Education & Experience:

• High school diploma or GED
• 2 or more years of experience in administrative role (experience in Hospitality or Food & Beverage preferred)

Meals are provided.

Due to the volume of applications and resumes received, we may not have the ability to respond to each applicant individually. We appreciate your understanding. No phone calls please.

About us:

Founded in 1951, Lakeside Country Club is a top-tier private member-owned country club in the West Houston area. Lakeside is a family-oriented country club that provides outstanding social and recreational services to its membership.

The main clubhouse is 87,000 square feet and is open 6 days per week, year-round. Amenities include A la Carte dining, Banquet rooms, men's and women's grills and locker rooms, casual dining restaurant, 18-hole golf course, swimming pools with poolside dining, tennis courts, and a fitness facility.

Job Type: Part-time

Pay: $18.00 - $20.00 per hour

Experience:

• Food & Beverage : 1 year (Preferred)
• Wine knowledge: 1 year (Preferred)
• Cocktail: 1 year (Preferred)

Work Location: In person

Job Tags

Similar Jobs