Job Description

Salary : $41,641.60 Annually Location : San Luis Municipal Court 767 N. First Ave San Luis, AZ Job Type: Full-time Job Number: 2025-00016 Department: Municipal Court Division: Municipal Court Opening Date: 04/24/2025 Closing Date: Continuous

ABOUT THE POSITION

YOUR FUTURE BEGINS HERE!

Join one of the fastest-growing cities in Arizona and the youngest in Yuma County! As a Court Clerk II / Bailiff, you will: Manage the courtroom in an efficient manner; through coordination of counsel, litigants, victims, law enforcement, the media, interpreters, and the public; assure that the judge has all files, motions, sentencing documents, exhibits, case status information and other documents from Arizona Judicial Automated Case System (AJACS). Review and maintain the accuracy of the court calendar, set court dates and send notices to the appropriate parties. Enter accurate data into an automated information system, create and update cases, process records, locates and retrieve files or documents, and perform routine file maintenance. Responsible for the timely and accurate processing of files, paperwork, documents, and records necessary for arraignments, jail releases, bonds, warrants, orders of protection and injunctions against harassment. Receive, reconcile, and verify payments and bond monies; prepare financial reports; process payments of various tender types and from multiple sources; establish payment plans; monitor payment records; and perform mathematical calculations with speed and accuracy. Prepare, proofread, and submit routine court correspondence, reports, records, documents, and files. Track and monitor compliance with court orders and perform the appropriate follow up procedures. Respond to requests for sensitive information; review files and identify file completeness and compliance to appropriate statutes, rules, administrative orders and other governing policies and procedures. Assist with VOIR-DIRE jury selection & compensation for Jurors. Be deputized by the Clerk of the Superior Court to issue marriage licenses. Maintain confidentiality of court proceedings, files, and documents. Apply for admittance to the Arizona Court Supervisor (ACS) program and complete program. Complete the yearly accreditation as required through the Arizona Committee of Judicial Education and Training (COJET). Guard, protect and maintain privacy and security of the jury deliberation room prior to deliberation; guard, protect and maintain the privacy of the jurors during jury deliberation; escort jurors to lunch, dinner, and as assigned/required. Assist with scheduling of court hearing; coordinate with the Yuma County Superior Court in preparation for jury trial; manage the jury to prevent juror contamination and tampering throughout the duration of the trail and during deliberations; respond to juror needs during trail and deliberation; prepare and/or provide various forms associated with the court process to attorneys; handle sensitive and delicate issues with confidentiality and professionalism; provides clerical services and administrative support. Perform other related duties as assigned.

IDEAL CANDIDATE

Possess the knowledge of: Applicable laws, regulations, statutes, ordinances, policies, and procedures (Federal/State/City). Principles and procedures of legal record keeping and reporting. Applications of automated information systems (AJACS). Standard office practices, procedures, and equipment. Basic math and arithmetic functions. Cash handling and processing. Court policies and procedures. Principles and practices of communication. Possess the ability to: Review and interpret documents regulations, legal documents, operating instructions, and procedure manuals. Communicate effectively both orally and in writing. Work under pressure in a dynamic environment with changing demands and priorities. Interpret and apply legal terminology and court policies, processes, and procedures. Coordinate and prioritize multiple tasks and activities. Provide access to the court and customer service in a professional manner. Use automated information systems (AJACS) to produce documents and maintain databases. Maintain records and filing systems. Establish and maintain effective working relationships with others. Maintain composure and working efficiently under stressful conditions; always remaining alert and reacting quickly and calmly in emergency situations; interacting with people of different social, economic, and ethnic backgrounds, including judges, court staff, litigants, attorneys and the general public; effectively communicating in written and verbal forms.

MINIMUM REQUIREMENTS

Education, Training & Experience: High School Diploma or GED; and Three (3) years' experience in a Court or similar environment; OR Any equivalent combination of experience, education and training which provides the knowledge, skills, and ability to perform the work. Licenses & Certification: All Licenses and Certifications required must be maintained throughout employment. A valid Arizona driver license at the time of appointment Arizona Committee of Judicial Education and Training (COJECT) yearly accreditation. Special Requirements: Must be able to type 30 wpm. Residency in the United States and within 25 miles of the City of San Luis, Arizona Desired/Preferred: One (1) year in the Clerk I capacity Bilingual in Spanish San Luis residency

SUPPLEMENTAL INFORMATION

The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Demands While performing the duties of this job, the employee is regularly required to sit, walk, and stand; talk and hear; use hands to finger, handle, feel or operate objects, tools or controls; reach with hands and arms; and perform repetitive movements of hands or wrists. The employee is frequently required to lift up to 30 pounds unaided. Specific vision abilities required for this job include close vision and the ability to adjust focus. Mental Demands While performing the duties of this class, an employee uses written and oral communication skills; reads and interprets data, information and documents; analyzes and solves problems; uses math and mathematical reasoning; performs highly detailed work; deals with multiple concurrent tasks; and interacts with others encountered in the course of work, including frequent contact with customers and/or the public and dissatisfied/abusive individuals. Work Environment: The employee works in an office environment where the noise level is usually quiet. Certain positions within the classification may require availability to work flexible schedule. The City of San Luis is committed to Professional Growth and Career Development - Current employees may be given preferred consideration if they meet the position's minimum requirements.

OPEN UNTIL FILLED

Applications will be reviewed 10 days after the posting date, and interviews will be conducted if a pool of qualified applicants is determined.Interested incumbents are encouraged to apply promptly. Candidates with the most relevant backgrounds will be invited to participate in the interview/assessment process. The City of San Luis offers the following benefits to all full-time City employees: MEDICAL/ DENTAL/ VISION INSURANCE - The City of San Luis is proud to provide medical, dental and vision insurance for it's employees which is administered by 90Degree Benefits. Dependent premiums are paid one month in advance and are pre-taxed. Additional information regarding medical, dental and vision benefits may be requested from the Human Resources Department. ARIZONA STATE RETIREMENT SYSTEM (ASRS) - City employees are required to enroll in the Arizona State Retirement System. Employee Contribution - 12.03% Employer Contribution - 12.03% ARIZONA STATE RETIREMENT SYSTEM (ASRS) - LONG TERM DISABILITY (LTD) Employee Contribution - .014% Employer Contribution - .014%

SOCIAL SECURITY AND MEDICARE-

FICA (Social Security Tax) - Employee Contribution- 6.20% Medicare - Employee Contribution - 1.4500%.

PAID TIME OFF (PTO) -

Vacation Leave Accruals (Based on years of service and accrued on bi-weekly basis) Less than 6 years - 3.08 hrs. 6 - 11 years - 4.62 hrs. 11 years or more - 6.16 hrs. Sick Leave - 3.69 hrs. LIFE INSURANCE - The City provides eligible employees with a Life Insurance and Accidental Death and Dismemberment (AD&D) benefit. This plan is administered by Standard. Basic Life Benefit - $50,000.00 AD&D Benefit - $50,000.00 DISABILITY INSURANCE - Disability insurance is available to all employees who work 30 or more hours per week. Short-Term Disability - Coverage begins on the 15th day of injury or sickness. Duration of Benefits - 180 days Benefits Percentage- 66.67% Waiting Period - 14 days Maximum Weekly Benefit: $2,000.00 WORKER'S COMP - Insurance coverage for medical expenses and loss of income due to an on-the-job injury is provided by the City of San Luis for all employees. 01 Do you live in the United States and within 25 miles from the City of San Luis? Yes No No, but I am willing to relocate 02 Are you a veteran? Yes No 03 Do you have an active Arizona Driver's License? Yes No No, but I am willing to obtain one 04 Do you possess a High School Diploma or GED equivalent? Yes No 05 Do you possess a minimum of three years of experience in a court or similar environment? Yes No 06 Are you willing to obtain a yearly Arizona Committee of Judicial Education Training Accreditation? Yes No 07 The information provided in your application must support your selected answers in the supplemental questions. The information you provide will be verified and documentation may be required. Please be as honest and accurate as possible. You may be asked to demonstrate your knowledge and skills in a work sample or during an interview. By completing this supplemental questionnaire, you are attesting that the information you have provided is accurate. Any misstatements, omissions, or falsification of information may eliminate you from consideration or result in dismissal. Yes, I understand and agree No, I do not agree Required Question City of San Luis, AZ

Job Tags

Full time, Temporary work, Relocation, Flexible hours,

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