Job Description

Job Description

Job Description

Onboarding & Office Coordinator – Internal Opportunity
Location: Poughkeepsie, NY | Schedule: Full-time, Monday–Friday (8:00am–5:00pm)
Pay Rate: $22/hour

Are you an organized, people-first professional looking to grow your career in a fast-paced office environment? Ethan Allen Workforce Solutions is seeking a detail-oriented Onboarding & Office Coordinator to join our team in Poughkeepsie. This internal opportunity is perfect for someone with a customer service mindset and strong administrative skills who thrives on making a positive first impression for candidates and employees alike.

This role is a great launching pad into staffing, human resources, or recruiting—and offers long-term career growth within our organization.

Onboarding & Office Coordinator Responsibilities:

• Serve as the first point of contact for job seekers, employees, and visitors—creating a welcoming and professional front office experience
• Support the onboarding process by coordinating interviews, collecting documentation, and assisting new hires
• Process weekly timecards for 400+ employees with accuracy and attention to detail
• Answer and route phone calls with confidence and professionalism
• Maintain accurate employee records, references, and compliance documentation
• Assist the staffing team with scheduling, data entry, and applicant tracking system updates
• Open and close the office and support daily administrative operations

What We’re Looking For:

• 1+ year of experience in administrative support, customer service, hospitality, or a similar client-facing role
• Strong organizational skills and ability to multitask in a fast-paced environment
• Friendly, approachable, and professional demeanor—both in-person and on the phone
• High level of accuracy and attention to detail
• Proficiency in Microsoft Office and Windows OS; experience with an applicant tracking system is a plus
• Bilingual in English and Spanish is strongly preferred
• A positive attitude, self-sufficiency, and eagerness to learn and grow

Why Join Ethan Allen Workforce Solutions?
We’re not just filling jobs—we’re building careers. As an internal team member, you’ll be part of a collaborative environment where your work makes a direct impact. You'll also gain hands-on experience in staffing and recruiting, making this an ideal role for someone looking to explore or grow within the human resources field.

Apply today to join a dynamic, supportive team and start your next chapter as an Onboarding & Office Coordinator!

#Admin2025
#ZR Company Description

Ethan Allen Workforce Solutions offers job seekers and employers the most complete, leading-edge employment services in the Hudson Valley.

Whether you are looking for employment opportunities, quality employees or off-site personnel services such as payroll, employee benefits or risk management, we are experts in meeting the needs of workers and companies across the Hudson Valley!

Company Description

Ethan Allen Workforce Solutions offers job seekers and employers the most complete, leading-edge employment services in the Hudson Valley.\r\n\r\nWhether you are looking for employment opportunities, quality employees or off-site personnel services such as payroll, employee benefits or risk management, we are experts in meeting the needs of workers and companies across the Hudson Valley!

Job Tags

Full time, Work at office, Monday to Friday,

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